Your rights and how we use personal information
Film Archives UK is a company with charity objects dedicated to the advancement of the arts, for the public benefit, through the establishment and preservation of film archives, and, the advancement of education in the arts by providing public access to preserved film, recordings, moving image and related media and furthering their use through research, learning and teaching.
FAUK is committed to respecting and protecting your personal information.
This policy seeks to inform you about:
- how and why we collect, process and store your personal information
- your Rights
This policy applies to all FAUK’s activities and platforms.
All questions and complaints about the FAUK’s use and handling of personal information should be addressed, in the first instance, to firstname.lastname@example.org.
Information we may collect about you
We may collect and process the following information about you:
Information you give us
- Your prefix and name, email address and phone numbers.
- You may provide us with this information when you complete an application form or correspond with us by phone, email or in writing
Information we collect automatically
- Device IDs, IP addresses and other unique identifiers
- Your activity on our services and platforms such as browsing history
Information we collect about you from other sources
- Social media – depending on your settings you may have given us permission to access your personal information held by companies such as Facebook and Twitter
Why we collect and process your personal information
We use your personal data for the following purposes:
- To administer any of your applications, enquiries or complaints
- Fulfil membership requests
- Contacting you
- Providing you with information about things we think may interest you
- To prevent, detect and investigate illegal activity such as fraud.
- Analyse and understand our members, audiences and customers and improve our services
- To protect and keep your personal information accurate
Lawful bases for processing your personal information
Our legal basis for collecting and processing your personal information depends on the type of personal information and how we use it. There are 6 lawful bases:
- Consent – acquiring your agreement for us to process personal data for a precise purpose. You can withdraw consent for the storage and processing of data at any time (email@example.com)
- Legitimate interests – where we have a legitimate interest that isn’t overridden by your fundamental rights and freedoms for example something we think you’d be happy for us to do like contact you when you have actively shown an interest in our activities or services
- Contract – fulfilment of a contract e.g. becoming a FAUK member
- Legal obligation – where we have to use data as prescribed by law
- Vital interests – protecting your health and personal safety
Sharing of personal data
We only share your personal data with third parties where we have a legal basis for doing so, such as with your consent or the fulfilment of a contract. For example, to invite you to an event and administer payments. We will never sell your personal information.
Retention Policies and Periods
We only keep your personal information for as long as is necessary for the purpose for which it was collected. This depends on the personal information and the purpose for which it is processed. For precise information relating to the periods relating to each category of personal data, please contact firstname.lastname@example.org.
Your Rights in Personal Information
Your personal information is your data and you are in control of it. Where you have an account/membership with us, you can access it and amend the data we hold and the marketing you wish to receive.
You can ask us to provide you with all the information that we hold about you, how we use it and why, utilising your right to be informed and your right to access. Contact email@example.com
You can then ask us to do the following with the personal information we hold about you:
- If it is incorrect, you can ask for it to be updated – your right to rectification
- Restrict or object to it being processed at all or in a specific way — your right to restrict, right to object and right related to automated decision making
- Ask for it to be deleted — your right to erasure, sometimes called the right to be forgotten
- Ask for a digital copy of it – your right to digital portability
Many of the rights listed above are limited to certain defined circumstances and we may not always be able to comply with your request. We will tell you if this is the case.
Changes to this policy
We will update this policy from time to time in response to changes to legal or regulatory requirements and changes in our activities, services or platforms. The date of the last update will be noted at the bottom of this policy.
Personal Information, sometimes known as Personal Data
Personal data means data which relate to a living individual who can be identified –
(a) from those data, or
(b) from those data and other information which is in the possession of, or is likely to come into the possession of, the data controller,
and includes any expression of opinion about the individual and any indication of the intentions of the data controller or any other person in respect of the individual.
Data Controller – An individual or an organisation which determines the purposes for which, and the manner in which, any personal data are to be processed
Data Processor – An individual or an organisation who processes personal data on behalf of the Data Controller
Data Processing – Anything you do with data: any operation, collection, recording, organisation, storage, adaption or disclosure of personal information
What are cookies?
Cookies are small data files that are commonly stored on your device when you browse and use websites and online services. They are widely used to make websites work, or to work more efficiently, as well as to provide reporting information and assist with service or advertising personalisation.
Types of cookies
First party cookies
These cookies remain on a user’s device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.
These cookies allow website operators to link the actions of a user during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window. Session cookies are created temporarily. Once you close the browser, all session cookies are deleted.
These relate to the functionality of our website and allow us to improve the service we offer to you through our website, for example:
- by remembering that you have signed up to view content;
- by allowing you to carry information across pages of our website to avoid you having to re-enter information;
- to allow you to access stored information if you have registered with us;
- by recognising your preferences when you return to our website.
Strictly necessary cookies
These cookies enable services you have specifically asked for. For those types of cookies that are strictly necessary, no consent is required. These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website.
You can opt out of cookies or set specific preferences about which types are set through the settings on your web browser.
Visit the Your Online Choices website to find out more about behavioural advertising and how to control browser privacy settings.
Updated August 2021